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Oregon Beach House Rentals - VACATION HOME RENTAL AGREEMENT
 

Guest Name (print):_____________________________Reservation#:_______________________

Home Name: _________________________Date of arrival: ___________Departure:__________

Renter Signature:_______________________________________________Date:______________

 √Once this reservation is received by guest, you must copy, sign and fax this agreement to OREGON BEACH HOUSE RENTALS at (503) 474-4498. 

√Reservation is not confirmed until signed copy received at agent’s office.  All guests in home agree to comply with these terms. All parties to this agreement verify they are 25 years or older and competent to enter into this agreement.
√Deposit is run then and payment terms apply. 
√Final driving and entry instructions will be provided within 1 week of arrival.

  1. OREGON BEACH HOUSE RENTALS prepares all homes to meet the guests’ needs.  Each home is complete with full kitchens with all appliances, dishes, and cookware.

  2. STOCK:    Living, dining and bedrooms are furnished and stocked, including INITIAL paper and soap for 1st day use.  You must provide your own additional products.

  3. MINIMUM rental required, is two night regular seasons

  4. MINIMUM HOLIDAY RENTAL: Three night at summer rates for all holidays – New Years, Memorial Day, 4th of July, Labor Day, Thanksgiving and Christmas.

  5. ADDED FEES:  Cleaning, fee and tax to rental total amount.

  6. Full name, address, phone and e-mail address required of person making reservation.

  7. Renter must be 25 years of age, minimum.  Copy of CC &Photo ID may be required to verify compliance.

  8. Visa or MasterCard may be used to hold reservations with $250 run and applied to balance due

  9. Security deposit of $250 will be held on provided card in the event of negative housekeeping report.       It will used to pay further expenses or released within 30 days following departure. 

  10. A reservation confirmation will be sent you by e-mail.   It will include rental rules and charge totals.

  11. You must complete, sign and fax back your agreement to the rental reservation.

  12. Reservation is NOT confirmed until signed agreement is received at the office of Oregon Beach House.

  13. PAYMENT, in full, is due 21 days prior to arrival.

  14. If reservation is made within 21 days of arrival, full amount is due, following signing of confirmation.

  15. KEYS:  Driving & final entry instructions will be provided within the week of your arrival, by e-mail.

  16. There are no refunds for late arrival or early departure.

  17. CANCELLALTION policy –

    1. Cancel outside 30 days of arrival – $200 deposit plus $50 reservation fee is charged.

    2. Cancel within 30 days of arrival – full amount of rental is due.

    3. When possible home will be re-rented and income credited to canceled reservation.

    4. A numbered cancellation code must be provided you to be valid.  Balance, in full, is due without this information.

  18. Rental rates are posted for each home but are subject to change without notice, until you have confirmed by signature & faxed reservation.

  19. If charged card is changed after processing there is a 4% fee.

  20. If added cards are used following initial reservation, 4% fee applies to any changed amounts.

  21. Personal checks are accepted up to 21 days prior to arrival.

  22. NSF fee and/or declined credit card fee of $30 applies to payments.

  23. Cash on arrival payments must be prearranged.  $250 cash refundable deposit, ID and credit card are also required.

  24. Management reserves the right to remove guests from home, with no notice and no refund, if rental policies are not followed.  $50 service call fee applies for neighbor calls requiring management visit.

  25. MAXIMUM OCCUPANCY:  Every guest must be registered including all children.  The maximum number of day AND night guests is posted with each home.  City and county licensing, safety and health requirements insure we will honor and monitor this occupancy term of your agreement.

  26. PARKING maximum is posted for each home.  No trailers, RVs or buses allowed. Consult manager.

  27. QUIET HOURS in home and for hot tub use apply to all homes: 10PM -9AM.  Neighbor complaints may be cause for removal of guests from home.

  28. PETS are allowed WITH FEES by prior arrangement in pet friendly homes only.  Non-authorized pets are cause for immediate removal of pet and owners from homes.

  29. Groups are allowed to rent property with special arrangements and terms.  Tenant is invited to consult with rental agent to insure qualified occupancy.

  30. Home is guaranteed safe and habitable.  Tenant must call agent immediately upon arrival if life-essential situations are present in home.

  31. Some of our homes are in environmentally sensitive areas.  You are required to observe & follow all posted regulations.

  32. Your concerns & special needs for home may be noted on feedback paper in home or calls, 9am – 6pm.

  33. Inoperable hot tub is not an emergency.  Call only during business hours for assistance.

  34. OREGON BEACH HOUSE RENTALS is an agent for the owner. 

  35. Owner and agent disclaim all liability for use and/or occupancy of this home.

CHECK IN

  1. Check in time is 3 p.m.

  2. KEY ACCESS information provided within week of arrival.   By entering home you accept and agree to all terms and conditions of rental reservation.

  3. NO SMOKING allowed in any of our homes or garages.  Exterior smoking remains must be cleaned or fees apply.

  4. PRIVATE CLOSETS are locked with housekeeping and owner supplies.  Do not attempt to open them.

  5. SERVICES: Local telephone and internet  are provided in most homes, but not all.  Ask for details.

  6. ARRIVAL:  Have a flashlight for late arrivals.

  7. PARKING is provided for 2 cars unless otherwise noted.  Make advanced arrangements.

  8. INFORMATION:  notebook and operation manuals are in all homes.

  9. QUIET HOURS are 10pm -9am.  Neighbor calls for parking, loud parties, late hot tub use, and disruptive actions may cause your removal by management.  Please plan to be considerate guests.

  10. AFTER HOUR Extra fees apply for service and/or management calls.

  11. LOCK OUT service call fees apply after 6pm.  Some doors lock automatically.  Always have a key.

  12. SERVICE CALLS, other than life-threatening, after 6pm will be charged a fee of $50 each. 

  13. NO REFUNDS for inclement weather other than government mandatory evacuations. 

  14. If tenant requests move to different available home, added difference in rental and all fees are required.

  15. Management may request and/or enter home at its discretion if specific situations occur requiring checking and monitoring of guests or home.

DEPARTURE

  1. CHECK OUT time is 11 am.  BE PROMPT

  2. LEAVE HOME neatly in same general condition as at arrival.

  3. MOVED FURNITURE must be returned to original placement.

  4. ALL OR UP to 5 loads of laundry must be done and left folded on a bed, couch or counter. 

  5. Leave mattress pad, blankets, pillows and quilt on bed or chair.

  6. DISHES will be done & put away / kitchen will be completely clean, including stove and oven. 

  7. REFRIGERATOR is left empty of food.

  8. GARBAGE is removed to exterior containers and compacted.  Lids will be left secured.  Put cans and bottles in separate container or bag.  Fee applies to remove extra garbage from garage or home.

  9. HOUSEKEEPING will arrive at 11am to clean home, finish laundry, make beds and prepare for incoming guests.   They provide a home report & photos to management for follow-up.

  10. ADDED FEES apply for loss, damage, added cleaning and laundry or extended work required on home. 

  11. DEPOSIT:  We are authorized to apply your $250 deposit to your credit card for home damage or losses.  We will contact you regarding added charges however you do assume all liability for all chargeable damage, loss or incidents during your visit.

  12. These amounts may be collected up to 30 days following departure.

  13. TURN OFF:  fireplace, all appliances, lock windows and doors.

  14. TURN OFF:  heat control unless other instructions are in home.

  15. KEYS:  Two interior and one lockbox key will remain at the home following visit.

 

 Thank you for your visit ~

 Call for details and reservation – 888-755-7783

Call Michele at Beach House Rentals · Lincoln City, Oregon · Call now for reservations 888 755-7783

Information: cottagebella@yahoo.com

 

Winter Dates:  October 1 - April 30 (excluding holidays)

Summer Dates:  May 1 – September 30 and all holidays

2 night minimum

Holidays:  3 - night minimum at summer rate

Prices subject to change without notice.
 

 

Oregon Beach House Rentals. ©Copyright 2004-2007. All rights reserved.