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Oregon Beach House Rentals - VACATION HOME RENTAL AGREEMENT
 

Guest Name (print):_____________________________Reservation#:_______________________

Home Name: _________________________Date of arrival: ___________Departure:__________

Renter Signature:_______________________________________________Date:______________

PLEASE READ COMPLETELY
* Upon receipt of this reservation, guest must copy, sign and fax to OREGON BEACH HOUSE RENTALS at (503) 474-1116. 
*Reservation is in affect when credit card is provided with reservation.  Deposit is non-refundable. All policies apply.
*Reservation is confirmed when signed copy is received at agent’s office.  All guests in home agree to comply with these terms.
*Final driving and entry instructions will be provided within 1 week of arrival.
*Check in time is at or after 3 p.m. PST / Check out time is no later than 11 a.m. PST  NO early check in or late check out. 

3.       MINIMUM rental required, is two night regular seasons

4.       HOLIDAY MINIMUM RENTAL: Three nights at summer rates for all holidays – New Years, Memorial Day, 4^th of July, Labor Day, Thanksgiving and Christmas.

5.       ADDED FEES:  Cleaning, tax and pet fee (as applicable) to rental total amount.

6.       STOCK:    Living, dining and bedrooms are furnished and stocked, including INITIAL paper and soap for up to 2 days use.  You must provide your own additional products as needed.

7.       PAYMENTS:  Visa or MasterCard used to hold reservations with $250 NON-REFUNDABLE applied to balance due

8.       SECURITY DEPOSIT of $250 will be held (not run) on provided card in the event of negative housekeeping report.    It will be used to pay further expenses or released within 30 days following departure. 

9.       A reservation confirmation will be sent you by e-mail.   It will include rental rules (also posted on web-site) and charge totals.

10.    You must complete, sign and fax back your agreement to rental reservation within 24 hrs. of receipt.

11.    Reservation is confirmed when signed agreement is received at the office of Oregon Beach House.  Deposit is processed at writing of reservation.  

12.    Prices are subject to change without notice until signed confirmation is received.

13.    PAYMENT, in full, is due 14 days prior to arrival.

14.    If reservation is made within 21 days of arrival, full rental amount is due.

15.    KEYS:  Driving & final entry instructions will be provided within the week of your arrival, by e-mail.

16.    There are no refunds for late arrival or early departure.

17.    CANCELLALTION policy –

A.      Following receipt of reservation by guest, cancellation is $250 management fee.

B.       Cancel confirmed reservation within 30 days of arrival – full amount of rental is due.

C.       When possible home will be re-rented and income credited to canceled reservation.

D.      A numbered cancellation code must be provided you to be valid.  Balance, in full, is due without this information.

E.        If chargeback is activated by guest, OBHR will charge guest $100 fee for review and proving of charges or fees.

18.    Rental rates are posted for each home.  They are subject to change without notice, until you have confirmed by signature & faxed reservation.

19.    If charged card is changed after processing there is a 4% fee.

20.    If added cards are used following initial reservation, 4% fee applies to any changed amounts.

21.    Personal checks are accepted up to 21 days prior to arrival.

22.    NSF fee and/or declined credit card fee of $30 applies to payments.

23.    Cash on arrival payments must be prearranged.  $250 cash refundable deposit, ID and credit card are also required.

24.    OREGON BEACH HOUSE RENTALS homes are complete with kitchens, appliances, dishes, and cookware.

25.    Management reserves the right to remove guests from home, with no notice and no refund, if rental policies are not followed.  Service call fee applies for neighbor calls and/or repair calls requiring management visit.

26.    MAXIMUM OCCUPANCY:  Every guest must be registered including all children.  The maximum number of day AND night guests is noted for each home.   City and county licensing, safety and health requirements insure we will honor and monitor this occupancy term of your agreement.  For extra guests call management immediately.

Page 2 RENTAL AGREEMENT

27.    QUIET HOURS in home and for hot tub use apply to all homes: 10PM -9AM.  Neighbor complaints may be cause for removal of guests from home.
28.    PETS are allowed WITH FEES by prior arrangement in pet friendly homes only.  Non-authorized pets are cause for immediate removal of pet and guests from homes.  A pet addendum with your agreement details pet owner guidelines.

29.    Groups with extended guests are allowed to rent property with special arrangements and terms.  Tenant is invited to consult with rental agent to insure qualified occupancy.  Policy includes wedding events, reunions,  business meetings to name a few.

30.    Home is guaranteed safe and habitable.  Tenant must call agent immediately upon arrival if life-essential situations present.

31.    Our homes are in environmentally sensitive areas.  You are required to observe & follow all posted regulations.  This includes postings of front bank trails, recycling bins and other posted special terms.

32.    Your concerns & special needs for home may be noted on feedback paper in home.  Do call management, 9am – 6pm.

33.    Inoperable hot tub, BBQ, games, DVDs and bikes are not an emergency.  Call only during business hours for assistance.

34.    OREGON BEACH HOUSE RENTALS is an agent for the owner. 

35.    Owner and agent disclaim all liability for use and/or occupancy of this home, the hot tub and all amenities.

CHECK IN

1. Check in time is 3 p.m. or later.

2. KEY ACCESS information is provided within week of arrival.   By entering home you accept and agree to all terms and conditions of rental reservation.

3. NO SMOKING allowed in any of our homes or garages.  Exterior smoking remains must be cleaned or fees apply.

4. PRIVATE CLOSETS are locked with owner supplies.  Penalty fee applies if you attempt to open them.

5. SERVICES: Local telephone and internet are provided in most homes, but not all.  Ask for details.

6. ARRIVAL:  Suggest you have a flashlight for late arrivals and accessing lockbox.

7. PARKING is provided for 2 cars unless otherwise noted.  Make advanced arrangements. 

8. INFORMATION:  notebook and operation manuals are in all homes.

9. QUIET HOURS are 10pm -9am.  Neighbor calls for parking, loud parties, late hot tub use, and disruptive behavior are considered charged service calls.

10. AFTER HOURS:  Guest will be charged $50 per service call for management enforcement of policies and ordinances.

11. LOCK OUT:   Some doors lock automatically.  Always have a key.

12. SERVICE CALLS, other than life-threatening, after 6pm will be responded and charged at $50 each.  Non-functioning hot tub calls after hours are not emergency.  We will respond if possible however no discounts apply if we can not service it.   Keep lid on hot tub at all times when not in use.

13. NO REFUNDS for emergencies or inclement weather other than government mandatory evacuations. 

14. If tenant requests move to different available home,  $200 plus added difference in rental and all fees are required.

15. Management may request and/or enter home at its discretion if specific situations require.

DEPARTURE

1. CHECK OUT time is no later than 11 am.  BE PROMPT

2. LEAVE HOME neatly in as close to same general condition as possible at arrival.

3. MOVED FURNITURE must be returned to original placement.

4. LAUNDRY:  Laundry will be completed by housekeeping.  Beginning 1^st load or two of laundry and leaving folded on a bed, couch or counter is greatly appreciated.  Do NOT remake beds. 

5. Leave mattress pad, blankets, pillows and quilt on bed or chair for housekeeper to replace.

6. GUEST will leave dishes washed / kitchen clean, including stove and oven. 

7. GARBAGE is removed to exterior containers and compacted.  Lids secured. 

8. Place cans, paper, cardboard and bottles in separate container or bag.  Our recycling service does not accept plastic. 

9. HOUSEKEEPING will arrive at 11am to clean home.  They will do laundry, make beds and prepare for incoming guests.   They provide a home report & photos to management for follow-up.  Thank you for all your assistance.

10. ADDED FEES apply for loss, damage, added cleaning, excessive garbage or laundry or extended work required on home. 

11. DEPOSIT:  We are authorized to apply your $250 deposit to your credit card for home damage or losses.  We will contact you regarding added charge.  By entering home you assume all liability for all guests and chargeable damage, loss or incidents during your visit.

12. These amounts may be collected up to 30 days following departure.

13. TURN OFF:  fireplace, all appliances, lock windows and doors.  Hot tub lid is secure and key returned.

14. TURN OFF:  heat control unless other instructions are in home.

15. KEYS:  Two interior, one lockbox, 1 hot tub or pool (if applicable) key will remain at the home following visit.  Min. $50 fee for missing keys

~ Call for details and reservation – 888-755-7783 ~ Copy, sign & fax page 1 of 2 ~ Thank you for your visitRental Policies.doc 10-09

 

 Thank you for your visit ~

 Call for details and reservation – 888-755-7783

Call Michele at Beach House Rentals · Lincoln City, Oregon · Call now for reservations 888 755-7783

Information: cottagebella@yahoo.com